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INSTITUTIONAL GOVERNANCE

Privacy Policy

Effective Date: 16 September 2026

Legal Notice & Advisory

This Privacy Policy sets out how MindGame Africa processes information submitted across this platform. This document outlines our data workflows, confidentiality commitments, and procedural safeguards.

1. Information We Collect

MindGame Africa collects personal information solely when voluntarily provided through one of our web inquiry and engagement forms:

  • General Contact Form: Full Name, Email Address, Subject, Message, and optional Organisation, Inquiry Type, or Preferred Contact Method.
  • Performance & Collaboration Inquiry Form: Full Name, Email Address, Organisation, Role, Country, Nature of Inquiry, Target Population, Estimated Timeline, and contextual notes.
  • Partner With Us Form: Full Name, Organisation, Role, Email Address, Country, Type of Collaboration (selected from our seven collaboration tracks), Brief Project Description, Desired Outcomes, and Preferred Next Steps.
  • Practitioner Opportunity Interest Form: Full Name, Email Address, optional Professional Role or Academic Background, and Area of Interest.
  • Knowledge & Insights Mailing List: Full Name, Email Address, and optional Topical Interest Areas.

Data Integrity Rule: MindGame Africa does not solicit, collect, or store sensitive personal data, physical home addresses, telephone numbers, or confidential medical or clinical health information through this website.

2. How Form Submissions Are Processed

When an inquiry or interest registration is submitted:

  • Form submissions are securely transmitted via encrypted HTTPS endpoints powered by our form infrastructure provider (Formspree).
  • Submissions trigger direct internal email notifications to designated MindGame Africa leadership and administrative personnel for manual review and response.
  • We do not sell, rent, commercialise, or share contact submissions with third-party marketing networks or automated programmatic data brokers.

3. Consent and Legal Basis

By ticking the explicit consent checkbox on any form, you provide unambiguous consent for MindGame Africa to process your name, contact information, and message content for the sole purpose of evaluating, discussing, and responding to your inquiry or subscription request. Consent may be withdrawn at any time.

4. Data Retention

Correspondence and inquiry records are retained only for as long as necessary to fulfil the operational purpose for which they were gathered, facilitate active professional discussions, or comply with applicable legal obligations. Newsletter subscriptions remain active until you request removal.

5. Data Subject Rights & Contact

Under applicable data protection principles, you retain the right to request access to the personal data we hold about you, request rectification of inaccurate records, or request erasure of your contact details from our records.

Data Controller Contact Reference:

Data privacy and deletion inquiries may be directed through the General Contact form on this website using the subject “Data Subject Rights Request”.

6. Policy Updates

MindGame Africa reserves the right to amend this Privacy Policy to reflect changes in our research, education, and practice operations, or evolving legal requirements across relevant jurisdictions.